Luxury Hotel Proposal Template
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Luxury Hotel Proposal

December 20, 2097

To: Ms. Jane Doe
Director of Events
Elegant Enterprises
456 Corporate Plaza
New York, NY 10011

Proposal for Corporate Retreat at The Grand Horizon Hotel

Dear Ms. Doe,

Thank you for considering The Grand Horizon Hotel for your upcoming corporate retreat. We are excited to present this detailed proposal, outlining the exceptional services and luxurious amenities we offer to make your event a success. Our goal is to provide an unforgettable experience for you and your team, ensuring every detail is meticulously executed.

1. Overview of The Grand Horizon Hotel

The Grand Horizon Hotel is a premier luxury hotel located in the heart of New York City, offering a sophisticated blend of modern elegance and exceptional service. Our hotel is renowned for providing world-class facilities, exquisite dining, and personalized services. We aim to make every guest’s stay as memorable as possible with a selection of elegant accommodations, top-tier dining options, and customized services designed to suit every need.

  • Elegant Rooms & Suites: 150 spacious and meticulously designed rooms, including 20 luxurious suites with panoramic views of Central Park.

  • Fine Dining: Four exclusive restaurants, including a Michelin-starred dining experience and a rooftop bar with stunning city views.

  • Exclusive Spa & Wellness: A full-service spa, fitness center, and wellness center offering tailored treatments.

  • Event & Conference Facilities: Over 10,000 square feet of flexible event space, perfect for meetings, conferences, and social events.

  • Personalized Services: 24/7 concierge services, luxury transport options, and customized experiences tailored to your specific needs.

2. Proposed Event Details

Event Name: Corporate Retreat
Event Date: January 15-17, 2097
Duration: 3 Days
Expected Attendees: 50-75

A. Venue Options

  • The Horizon Ballroom: A sophisticated venue with floor-to-ceiling windows, ideal for large meetings and conferences, accommodating up to 100 guests.

  • The Executive Suite: Perfect for intimate executive meetings and brainstorming sessions, offering an elegant, comfortable space for up to 20 attendees.

B. Catering Options

We offer a variety of gourmet catering options, including:

  • Breakfast Buffet: Fresh pastries, hot dishes, and a variety of juices and coffee options.

  • Lunch: A three-course gourmet lunch with a choice of entrees, including vegetarian, vegan, and gluten-free options.

  • Dinner: A customized five-course dinner featuring signature dishes from our award-winning chefs, paired with fine wines.

  • Beverage Packages: Premium beverage selections, including wine pairings and specialty cocktails crafted by our expert mixologists.

3. Packages & Pricing

A. Event Package

  • Luxury Room Block: 20 rooms for your team at a special rate of $450 per night (exclusive of taxes).

  • Event Space Rental:

    • The Horizon Ballroom: $5,000 per day

    • The Executive Suite: $1,500 per day

  • Catering and Beverages:

    • Breakfast: $35 per person

    • Lunch: $65 per person

    • Dinner: $120 per person

  • Additional Services:

    • Customized event decorations: $2,000

    • Audio-visual equipment: $3,000

B. Total Estimated Cost:

  • Event Space & Catering (for 50 people): $25,500

  • Luxury Room Block (20 rooms for 2 nights): $18,000

  • Additional Services: $5,000

Total Estimated Cost: $48,500

Note: This estimate includes all taxes and service charges. Customizations can be made based on your preferences.

4. Additional Services

We are pleased to offer the following premium services to further enhance your corporate retreat:

  • Transportation: Private airport transfers for all attendees, including chauffeured cars for up to 15 guests at a time.

  • Spa and Wellness: Exclusive spa packages for attendees who wish to relax after a long day of meetings, including massages, facials, and wellness treatments.

  • Entertainment: A live jazz band for the welcome dinner or an in-house DJ for after-hours socializing.

  • Personalized Concierge Services: We can arrange customized team-building activities, private city tours, or any other special requests during your stay.

5. Why Choose The Grand Horizon Hotel?

  • Prime Location: Our hotel is centrally located, offering easy access to key business districts, top attractions, and exclusive shopping areas.

  • Impeccable Service: Our staff is dedicated to providing the highest level of personalized service to ensure your event runs smoothly from start to finish.

  • Bespoke Experiences: We offer tailored experiences, including customized event setups and exclusive excursions, that align with your corporate values and objectives.

6. Next Steps

To confirm your booking or for any further inquiries, please contact me directly at (555) 123-4567 or email me at [Your Email]. We would be happy to schedule a meeting or provide additional details to help you make your decision.

Thank you for considering The Grand Horizon Hotel for your corporate retreat. We look forward to hosting you and your team for an extraordinary experience.

Sincerely,


[Your Name]
Sales Manager

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